Built for every role in apprenticeship delivery.
Whether you’re setting strategy, running operations, leading quality, owning compliance or selling to employers: AiVII gives you the workflows you actually need.
Senior Leaders
Strategic oversight without the data chase.
As a senior leader, you need to see the big picture quickly. AiVII gives you instant access to QAR forecasts, risk levels and compliance status. Make decisions and report to the board with confidence.
- Hours compiling data for board reports
- Finding out about problems too late to fix them
- No real-time view of provider performance
- Difficulty forecasting QAR impact of current cohorts
- AI Daily Briefing on the homepage with what needs attention
- Real-time QAR, AAF and Performance Snapshot with scenario modelling
- Funding Forecasting (4 tabs) for board-ready financial projections
- Strategic Risk Centre with trend analysis and drill-through
- AI Analytics summaries (ControlAI) for board narratives
Operations Leaders
Real-time delivery control.
Managing delivery means juggling coach performance, learner progress and employer relationships. AiVII gives you the visibility to spot issues early and the workflows to act on them.
- Inconsistent performance across the coaching team
- Learning about at-risk learners after they’ve withdrawn
- Manual tracking of reviews, gateway and completions
- No single view of regional or programme performance
- Daily Operations dashboard surfaces what changed overnight
- Coach Performance + Coach Capacity dashboards with caseload analysis
- Eight Operations Trackers (Inclusion, ALS, FS Support, In EPA, On Break, Gateway, Withdrawals)
- Risk Centre with AI risk scoring and intervention triggers
- Send Invitations workflow for bulk learner outreach
Quality Leads
Evidence-based quality improvement.
Quality management shouldn’t mean drowning in spreadsheets. AiVII digitises QIP, sampling and observations, linking actions to evidence and outcomes so you can demonstrate real improvement.
- QIPs tracked in disconnected spreadsheets
- Manual sampling planning and writing reports
- Difficulty evidencing impact of improvement actions
- Observation records scattered across systems
- Quality Improvement Plan (QIP) module with AI Companion drafting
- Sampling module with auto-generated plans and AI sampling
- Quality Reviews module covering 9 activity types
- Cross-cutting AI theme extraction across sampling reports
- Standardisation events and IQA Configuration in one workflow
Compliance Teams
Always audit-ready.
Funding audits and Ofsted inspections require robust evidence and clear documentation. AiVII helps you maintain compliance year-round, not just when an inspection is announced.
- Scrambling to prepare when audits are announced
- Incomplete or hard-to-find evidence
- Manual compliance tracking against funding rules
- Hours per learner doing internal audits
- Compliance & ILR dashboard with real-time RAG status
- Audit Centre add-on with automated audit against DfE funding rules and Audit Working Papers
- PDSAT compliance dashboard with 50+ DfE rules
- Per-learner Compliance pages with audit trail
- Document Compliance: missing/offline signatures by stakeholder
Skills Coaches
Personal home for the week’s work.
Skills Coach Dashboard is each Skills Coach’s personal home. Caseload performance, risk movement, outstanding marking, upcoming reviews, BILs and gateways, all scoped to their assigned learners.
- Outstanding marking spread across multiple systems
- Reviews falling overdue without a clear queue
- Hard to know which learners need 1:1 attention this week
- Generic, blank-page review prep
- Personal Skills Coach Dashboard scoped to assigned learners
- Outstanding Marking with overdue flagging
- AI Review Prep generates structured 1:1 brief per learner (Key Points, Concerns, Discussion Topics, Quick Wins)
- AI Coaching insights surface caseload patterns on the homepage
- Live PED Pre May / EPA PED to chase gateway risk learners
Sales Teams
Win more business with data.
Employers want partners who can demonstrate results. AiVII gives sales teams the data to showcase performance, completions and quality ratings, and the modules to manage pipeline through to start.
- No easy way to show performance data to prospects
- Pipeline tracked in spreadsheets or generic CRMs
- Disconnect between sales targets and delivery capacity
- Reactive rather than proactive employer engagement
- Sales Pipeline module with stage-by-stage opportunity tracking
- Sales Targets and Salesperson Allocations modules
- Employer Intelligence dashboard with revenue, withdrawal and risk scoring
- Applicant Overview pre-enrolment funnel
- Sales Analytics for year-on-year comparison and forecast
See how AiVII works for your role.
Book a personalised demo and we’ll show you exactly how AiVII helps in your specific context. Thirty minutes, no prep needed your end.
Book Your Demo