Privacy PolicyLast updated: 16 April 2025

This Privacy Policy outlines how EdvanceIQ Limited ("we", "us", or "our") collects, uses, stores, and protects your personal data when you visit our website or use our platform, aivii.co.uk ("AiVII").By using our website or services, you agree to the terms of this Privacy Policy.

1. Who We AreEdvanceIQ LimitedCompany Number: 16285989Registered Address: 71-75 Shelton Street, Covent Garden, London, WC2H 9JQWebsite: https://aivii.co.ukEmail: info@aivii.co.uk

2. What Information We CollectWe may collect and process the following types of information:a. Personal Information:NameEmail addressJob titleOrganisationIP addressContact detailsLogin credentialsb. Technical Information:Device typeBrowser type and versionOperating systemUsage data and activity logs on our platformc. Special Category Data:We do not intentionally collect special category data unless explicitly required for service delivery and agreed upon in advance.

3. How We Collect Your InformationWe collect information in the following ways:When you register or log into our platformWhen you fill out forms on our websiteWhen you correspond with usAutomatically through cookies and analytics tools

4. How We Use Your InformationWe use your data to:Provide access to the AiVII platform and its servicesManage user accounts and permissionsImprove website functionality and user experienceRespond to enquiries or support requestsEnsure platform security and complianceSend important updates or communications (with your consent)

5. Legal Basis for ProcessingWe rely on the following legal bases under the UK GDPR:Contractual necessity – to provide our servicesLegitimate interests – to improve and protect our platformLegal obligations – to comply with applicable lawsConsent – where applicable (e.g., marketing communications)

6. Sharing Your InformationWe do not sell your data. We may share it with:Trusted third-party service providers (e.g., web hosting, analytics, authentication)Legal or regulatory bodies where required by lawSubcontractors under strict data processing agreementsAll third parties are required to adhere to strict data protection standards and UK GDPR compliance.

7. Data RetentionWe retain your personal data only as long as necessary to:Fulfil the purposes described in this policyComply with legal obligationsSupport audit and compliance processesOnce no longer needed, data will be securely deleted or anonymised.

8. Data SecurityWe take data protection seriously. Security measures include:Encrypted data transmission (SSL)Role-based access controlsRegular security reviews and auditsSecure servers hosted via Microsoft Azure (UK-based infrastructure)

9. Your Data RightsUnder UK GDPR, you have the right to:Access your personal dataCorrect or update inaccurate dataRequest deletion ("right to be forgotten")Object to or restrict processingData portabilityLodge a complaint with the Information Commissioner’s Office (ICO)To exercise your rights, please contact us at privacy@aivii.co.uk.

10. CookiesWe use cookies to enhance your experience. These may include:Necessary cookies (for site functionality)Performance cookies (for analytics)You can manage your cookie preferences via your browser settings. For more details, please see our Cookie Policy.

11. International Data TransfersAll data is processed within the UK. If data is ever transferred outside the UK, we will ensure adequate safeguards are in place, such as Standard Contractual Clauses (SCCs).

12. Changes to This PolicyWe may update this Privacy Policy from time to time. Any changes will be posted on this page and, where appropriate, notified to you via email or platform notification.Contact UsIf you have questions or concerns, please contact:Data Protection OfficerEmail: privacy@aivii.co.ukEdvanceIQ Limited, 71-75 Shelton Street, London, WC2H 9JQ